CREATING HEADER DETAILS FOR AN EXPRESS IMPORT DECLARATION
Note: the Header section remains unchanged regardless of the mode of transport selected.
Step 1. (Optional) In the Branch ID field, enter the document owner's branch identifier.
Note: a branch identifier must be supplied if the party lodging the import declaration has more than one branch registered in the ICS.
If only one branch exists the branch identifier will be automatically derived.
Step 2. In the Importer ABN/CCID field, enter one of the following values:
* Australian Business Number (ABN) or
* Customs Client Identifier (CCID) number of the importer.
Note: either an ABN or CCID must be provided. The ABN or CCID can be found using a search. Click on the 'find' hyperlink next to
the Importer ABN/CCID field, enter the name of the desired importer in the search window and initiate the search. The selected
value will populate the Importer ABN/CCID field.
Note: An ABN must be registered in the ICS to be a valid identifier. When an importer does not have an ABN, they must use a CCID.
If they do not have a CCID they must register in the ICS.
Step 3. (Conditional) In the CAC field, enter the relevant CAC number associated with the importer's ABN.
Note: The Client Activity Centre (CAC) number must also be provided if the entity with the ABN has more than one associated CAC.
If no CAC is entered and only one CAC exists, the system will use 001 as the default CAC number.
Step 4. In the Importer Reference field, enter the reference number that the importer is using to identify this importation.
Step 5. (Optional) In the Broker Reference field, enter the broker's reference number associated with this declaration.
Step 6. (Optional) In the Contact/Broker Phone No field, enter the telephone number for the person Customs should contact about
this declaration if necessary. This could be the broker or another contact person within the company or the importer.
Step 7. (Conditional) In the Nominee Broker Licence No field, enter the licence number of the broker acting on behalf of the importer.
The licence number is the number issued to the broker by Customs.
Note: the nominee broker licence number must be provided when the import declaration is being created and lodged by a licensed broker.
Step 8. In the Invoice Term Type field, click on the drop-down button and select one of the following options:
* CFR-COST & FREIGHT
* CIF-COST, INSURANCE & FREIGHT
* CIP-CARRIAGE & INSURANCE PAID TO
* CPT-CARRIAGE PAID TO
* DAF-DELIVERED AT FRONTIER
* DDP-DELIVERED DUTY PAID
* DDU-DELIVERED DUTY UNPAID
* DEQ-DELIVERED EX QUAY
* DES-DELIVERED EX SHIP
* EXW-EX WORKS
* FAS-FREE ALONGSIDE SHIP
* FCA-FREE CARRIER
* FOB-FREE ON BOARD.
Step 9. In the Valuation Date fields, enter the valuation date, usually the date of export of the goods from the originating country,
as stated on the freight documentation.
Note: the valuation date cannot be later than the current date.
Step 10. (Optional) Select the EFT Payment Ind checkbox to indicate that this declaration is to be paid utilising Electronic Funds Transfer.
If this box is checked the bank account details for the broker/importer who is paying for the declaration must be registered in the Client
module of the ICS.
Step 11. In the Invoice Total fields, enter the amount and currency code for the sum total of all invoices for goods reported on
this declaration.
Note: the currency type can be found using a search. Click on the 'find' hyperlink next to the Currency field for Invoice Total and
select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header
Create screen, the currency code will be populated.
Step 12. (Conditional) In the Overseas Freight fields, enter the amount and currency code for the value of the freight.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed.
Step 13. (Conditional) In the Overseas Insurance fields, enter the amount and currency code for the value of the insurance.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed.
Step 14. (Conditional) In the Packing Costs fields, enter the amount and currency code for the value of the cost of packing.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed.
Step 15. (Conditional) In the Foreign Inland Freight fields, enter the amount and currency code for value of the inland freight.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed.
Step 16. (Optional) In the Commission fields, enter the amount and currency code for the value of the commission associated
with the goods on this declaration.
Step 17. (Optional) In the Discount fields, enter the amount and currency code for the value of any applicable discount.
Step 18. (Conditional) In the Landing Charges fields, enter the amount and currency code for the value of the charges for
landing the goods in Australia.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed.
Step 19. (Optional) In the Other (Deduction) fields, enter the amount and currency code for any other deductions that need
to be taken into account.
Step 20. (Optional) In the Other (Addition) fields, enter the amount and currency code for any other additional costs that
need to be taken into account for the calculation of liability.
Step 21. (Conditional) In the Transport & Insurance fields, enter the amount and currency code for transport and insurance
costs to override the transport and insurance amounts calculated by the ICS.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed.
Step 22. (Conditional) In the Free On Board fields, enter the amount and currency code for the actual cost of the goods
including all costs incurred to bring the goods to the place of export but excluding any overseas freight and insurance costs.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed. The currency code can
be found using a search. Click on the 'find' hyperlink next to the Currency field for Free On Board and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 23. (Conditional) In the Cost, Insurance & Freight fields, enter the amount and currency code for the total value
of the goods including the cost of transporting and insuring the goods to bring them to Australia.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed. The currency code can
be found using a search. Click on the 'find' hyperlink next to the Currency field for Cost, Insurance and Freight and select the
name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create
screen, the currency code will be populated.
Note: to exit this screen without saving, click on the Cancel button.
Step 24. Refer to Creating Transport Details.