CREATING A HEADER
The Import Declaration Header Create screen enables users with the appropriate access to create header details for the import declaration. The import declaration header details include:
* importer/broker details
* the port where the goods are destined to arrive
* valuation details.
The Import Declaration (N10) Header Create screen also enables users to create Paid Under Protest (PUP) and amber statements.
The creation of the header initiates the creation process for the import declaration. The Import Declaration (N10) Header Create screen automatically opens on initial entry to the Import Declaration (N10) Navigation Options Create screen. Once the header is initially saved, all components of the import declaration, including the header, are accessed using the Import Declaration (N10) Navigation Options Create screen.
Tip: on saving the header, the ICS allocates a temporary identification number to the import declaration. The temporary identification number is the only means by which an import declaration can be retrieved for further processing prior to lodgement - this number must be recorded.
The declaration must be lodged within ten days of originally being saved. If the import declaration is not lodged within ten days then all entered information is no longer accessible and will have to be re-entered.
Tip: before creating an import declaration header, all the required information and codes should be found. The following table lists the codes that may be required in creating an import declaration header and the fields to which they apply.
To create an import declaration header:
Step 1. From the main menu, click on Imports, click on Import Document Create, and then click on Import Declaration (N10).
The Import Declaration (N10) Navigation Options Create screen displays.
On initial entry the Import Declaration (N10) Header Create screen displays over the Import Declaration (N10) Navigation Options Create screen. On subsequent entry through the search option, click on the Header hyperlink to create further header details.
The Import Declaration (N10) Header Create screen displays.
The Import Declaration (N10) Header Create screen enables users to create header details for the import declaration.
If the screen has been accessed via the Import Document Search screen or the Import Document Retrieve screen, the bold red text at the top of the screen indicates whether the import declaration is incomplete (not submitted) or submitted (not lodged).
On entry, the Temporary Declaration ID field does not display and the Invoice Total field is the only enabled field in the Valuation Elements section.
On entry, the Paid Under Protest hyperlink does not display. On subsequent entry the Paid Under Protest Details hyperlink displays only when the value of the Paid Under Protest field is YES.
Step 2. (Optional) In the Branch ID field, enter the branch identifier for the importer/broker.
Note: a branch identifier must be supplied if the party lodging the import declaration has more than one branch registered. If only one branch exists the branch identifier will be automatically derived.
Step 3. (Conditional) In the Importer ID fields, enter one of the following values:
* Australian Business Number (ABN),
* Australian Business Number and Client Activity Centre (CAC) numbers
* Customs Client Identifier (CCID) number of the importer.
Note: either an ABN or CCID must be provided. The Client Activity Centre (CAC) number must also be provided if the entity with the ABN has more than one associated CAC. If no CAC is entered and only one CAC exists, the system will use 001 as the default CAC number.
Note: An ABN must be registered in the ICS to be a valid identifier. When an importer does not have an ABN, they must use a CCID. If they do not have a CCID they must register in the ICS. Refer to Module 2.1.
Step 4. In the Importer Reference field, enter the reference number that the importer is using to identify this importation.
Step 5. (Optional) In the Broker Reference field, enter the broker's reference number associated with this declaration.
Step 6. (Optional) In the Contact/Broker Phone No field, enter the telephone number for the person Customs should contact with respect to this declaration if needed. This could be the broker or another contact person within the company or an importer.
Step 7. (Conditional) In the Nominee Broker Licence No field, enter the licence number of the broker acting on behalf of the importer. The licence number is the number issued to the broker by Customs.
Note: the nominee broker licence number must be provided when the import declaration is being created and lodged by a licenced broker.
Step 8. In the Destination Port Code field, enter the United Nations location code (UNLocode) for the port where the goods will be cleared from Customs control.
Note: the destination port code can be found using a search. Click on the 'find' hyperlink next to the Destination Port Code field, enter the name of the desired port in the search window and initiate the search. The selected value will populate the Destination Port Code field.
Step 9. (Optional) In the AQIS Location Inspection field, enter the location of the site where the AQIS inspection will take place. This is a free text field.
Step 10. In the Invoice Term Type field, enter the description of the terms under which goods were sold. Click on the drop down button and select one of the following options:
* CFR-COST & FREIGHT
* CIF-COST, INSURANCE & FREIGHT
* CIP-CARRIAGE & INSURANCE PAID TO
* CPT-CARRIAGE PAID TO
* DAF-DELIVERED AT FRONTIER
* DDP-DELIVERED DUTY PAID
* DDU-DELIVERED DUTY UNPAID
* DEQ-DELIVERED EX QUAY
* DES-DELIVERED EX SHIP
* EXW-EX WORKS
* FAS-FREE ALONGSIDE SHIP
* FCA-FREE CARRIER
* FOB-FREE ON BOARD.
Step 11. (Optional) In the AQIS Concern Type field, enter the code(s) for the type of concern(s) the broker/importer may have regarding their goods and AQIS regulation.
Note: the AQIS concern type must be selected from a table of options. Click on the book icon next to the AQIS Concern Type field and select the options for the appropriate type(s) of concern from the reference table. The selected value will populate the AQIS Concern Type field.
Step 12. In the Valuation Date fields, enter the valuation date, usually the date of export of the goods from the originating country, as stated on the freight documentation.
Note: the valuation date cannot be later than the current date.
Step 13. (Optional) In the Effective Duty Date fields, enter the manual override date for the duty calculation.
Note: this is only used in exceptional circumstances.
Step 14. (Optional) In the Unaccompanied Personal Effects ID field, enter the identifier for the electronically lodged UPE statement if unaccompanied effects are being entered on the import declaration.
Step 15. (Optional) In the Header Valuation Advice No field, enter the Customs supplied number that identifies that valuation advice has been sought.
Step 16. (Optional) Select the EFT Payment Ind checkbox to indicate that this declaration is to be paid utilising Electronic Funds Transfer.
Note: If this box is checked the bank account details for the broker/importer who is paying for the declaration must be registered in Client.
Step 17. In the Invoice Total fields, enter the amount and currency code for the sum total of all invoices for goods reported on this declaration.
Note: the currency type can be found using a search. Click on the 'find' hyperlink next to the Currency field for Invoice Total and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 18. (Conditional) In the Overseas Freight fields, enter the amount and currency code for the value of the freight.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed. The currency type can be found using a search. Click on the 'find' hyperlink next to the Currency field for Overseas Freight and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 19. (Conditional) In the Overseas Insurance fields, enter the amount and currency code for the value of the insurance.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed. The currency type can be found using a search. Click on the 'find' hyperlink next to the Currency field for Overseas Insurance and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 20. (Conditional) In the Packing Costs fields, enter the amount and currency code for the value of the cost of packing.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed. The currency code can be found using a search. Click on the 'find' hyperlink next to the Currency field for Packing Costs and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 21. (Conditional) In the Foreign Inland Freight fields, enter the amount and currency code for value of the inland freight.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed. The currency code can be found using a search. Click on the 'find' hyperlink next to the Currency field for Foreign Inland Freight and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 22. (Optional) In the Commission fields, enter the amount and currency code for the value of the commission associated with the goods on this declaration.
Note: the currency code can be found using a search. Click on the 'find' hyperlink next to the Currency field for Commission and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 23. (Optional) In the Discount fields, enter the amount and currency code for the value of any applicable discount.
Note: the currency code can be found using a search. Click on the 'find' hyperlink next to the Currency field for Discount and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 24. (Conditional) In the Landing Charges fields, enter the amount and currency code for the value of the charges for landing the goods in Australia.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed. The currency code can be found using a search. Click on the 'find' hyperlink next to the Currency field for Landing Charges and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 25. (Optional) In the Other (Deduction) fields, enter the amount and currency code for any other deductions that need to be taken into account.
Note: the currency code can be found using a search. Click on the 'find' hyperlink next to the Currency field for Other (Deduction) and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 26. (Optional) In the Other (Addition) fields, enter the amount and currency code for any other additional costs that need to be taken into account for the calculation of liability.
Note: the currency code can be found using a search. Click on the 'find' hyperlink next to the Currency field for Other (Addition) and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 27. (Conditional) In the Transport & Insurance fields, enter the amount and currency code for transport and insurance costs to override the transport and insurance amounts calculated by the ICS.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed. The currency code can be found using a search. Click on the 'find' hyperlink next to the Currency field for Transport & Insurance and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 28. (Conditional) In the Free On Board fields, enter the amount and currency code for the actual cost of the goods including all costs incurred to bring the goods to the place of export but excluding any overseas freight and insurance costs.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed. The currency code can be found using a search. Click on the 'find' hyperlink next to the Currency field for Free On Board and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 29. (Conditional) In the Cost, Insurance & Freight fields, enter the amount and currency code for the total value of the goods including the cost of transporting and insuring the goods to bring them to Australia.
Note: depending on the invoice term type selected this field becomes mandatory, optional or not allowed. The currency code can be found using a search. Click on the 'find' hyperlink next to the Currency field for Cost, Insurance and Freight and select the name of the desired currency in the search window and initiate the search. On return to the Import Declaration (N10) Header Create screen, the currency code will be populated.
Step 30. (Optional) In the Amber Reason Type field, enter the reason that the declaration has been referred for amber processing.
Note: the amber reason type must be selected from the table of types. Click on the book icon next to the Amber Reason Type field and select the appropriate type(s) from the reference table.
A maximum of ten amber reason types is permitted.
Note: if a value has been entered into the Amber Reason Type field the Amber Statement hyperlink displays and must be completed.
Step 31. (Optional) Select the Section 70 Return Indicator checkbox to indicate that this declaration is a return for goods previously released under section 70.
Step 32. (Optional) In the Paid Under Protest field, click on the drop down button and select YES if the amount of duty assessed by Customs is to be disputed, otherwise select NO.
Note: when the value of the Paid Under Protest field is YES, the Paid Under Protest Details hyperlink displays and must be completed.
Note: the Paid Under Protest indicator must be set to YES at both the header level and the applicable line(s) level.
Note: to exit this screen without saving, click on the Cancel button.
Step 33. Click on the Save button.
A message displays.
Warning! The temporary identification number (boxed in red above) must be recorded now. The temporary identification number is the only way to retrieve an import declaration for further processing prior to lodgement.
Step 34. Click on the OK button.
The Import Declaration (N10) Navigation Options Create screen displays.
The following table lists the actions available on the Import Declaration (N10) Header Create screen.
